AI Business Assistant for Sourcing, Import–Export & Real Estate
When you're out of the office, your business keeps moving.
Quotes, shipment updates and client follow-ups shouldn't wait for you. Your AI Business Assistant handles the routine work in the background — while key decisions like quote approvals and contracts stay in your hands.
Your business is growing — but does everything still run through you?
When you step away, work stops. As the business grows, so does the never-ending to-do list.
Quotes get stuck
Buyer requests sit in your inbox until you have time to price them — and buyers don't wait.
Shipment updates slip
Which container is where, which document is missing — chasing status eats the whole day.
Follow-ups get missed
One forgotten follow-up can cost you a good deal.
You're the bottleneck
Even with a team, every small detail still lands on your desk.
A “second brain” for your business.
It remembers, prepares and follows up on routine work — then tells you what needs your attention. The split is simple:
🤖 Your AI Business Assistant
- Drafts quotes and messages
- Follows up with suppliers and clients on time
- Tracks shipments and task status
- Flags missing information and delays
- Sends you scheduled reports
👤 You
- Approve quotes
- Set prices and terms
- Finalize contracts
- Own key client relationships
- Plan the next stage of growth
Designed around the way your industry works.
Sourcing & buying agents
Automatic quote drafts from buyer requests, plus regular supplier follow-ups.
Import–export & logistics
Shipment update tracking and instant alerts when information or documents are incomplete.
Real estate
Match properties to each client's preferences and book site visits.
These are example solutions, not client case studies. Every workflow is designed around your own process.
AI keeps the work moving. You make the calls.
See it working: the assistant behind our own inbox.
This is the n8n workflow that runs our own email. It skips our own and automated mail, uses AI to classify each new email and draft a reply, then decides what to do: send the reply, ignore the email, or alert us to review it first. Every lead is saved to a Google Sheet, and we get an alert if anything fails.
The live workflow behind the Visitor Tracking Solution inbox. Click to enlarge.
Spend your time growing the business.
Work doesn't stop
Routine tasks keep moving even when you're away.
Less pressure on your team
Fewer repetitive tasks and less status-chasing, so your team can focus on real work.
Room to grow
Stop getting pulled into routine work and focus on new buyers and markets.
Fits into the way you already work.
No need to switch systems. We connect to the tools you use today.
How we work
Discovery
We find out which tasks take up the most time in your business.
Workflow design
We decide what the AI handles and where your approval is required.
Build & connect
We build the system and connect it to your tools.
Testing
We test with real examples and review the results with you.
Launch & support
After launch, we keep it updated as your business changes.
Common questions
Will the AI send quotes to buyers on its own?
No. The AI prepares the draft, and it's sent only after you approve it. You decide which tasks run automatically and which need your sign-off.
Do I need technical skills to use it?
No. We build and set up the system. You receive updates and reports by email and approve items when needed.
Will it work with my spreadsheets and email?
Yes. We can connect Google Sheets, Excel, email, your CRM and other tools that offer an API or integration.
Is it only for these three industries?
No. Sourcing, import–export and real estate are examples. If your business has repetitive routine work, we'll assess whether it can be automated.
Can the AI make mistakes?
Yes — no AI is 100% accurate. That's why important steps keep your approval, run through test mode first, and send alerts, so mistakes are caught quickly.
How is pricing decided?
Pricing depends on how many tasks are automated, which tools are connected and how complex the workflows are. After a discovery call, you get a clear proposal.
Not sure what AI can automate in your business? Get a free report.
Tell us how your business runs, whether you're in sourcing, import & export or real estate. Within 48 hours, we'll email you a PDF report showing which tasks you can automate, how much time each could save, and what it takes to set up. A video call only if you want one.
No obligation · No logins needed · PDF report by email
Keep your business moving — even when you're away.
Contact Visitor Tracking Solution to automate your business.